The ME Student Fund Allocation Committee (MESFAC) is a committee of five or more students, elected yearly by all eligible ME students that meets regularly in open meetings with the advice of staff and faculty and decides how to spend the college based fees. This program was initiated by a student referendum in 2003 when all College of Engineering students agreed to increase their own student fees starting at $200 per quarter with cost of living increases with the understanding that 100% of the funds would go to their own department and the spending would be directed by students for enhancement of the program. The first year’s MESFAC budget was approximately $600,000 and has grown since.
Over the years, MESFAC has supported a broad range of items including additional courses, new lab equipment, course development, student projects and club activities. Starting in 2022, the funding source transferred to the Mechanical Engineering Department’s discretionary funds, allowing donors to directly see where their funding is going toward within the department fund.
All ME students can participate in the MESFAC. You can nominate yourself as a candidate for the next committee. Nominations occur at the beginning of spring quarter. Elections are usually the fifth week of spring quarter. Even if you are not running for the committee you should be interested in hearing what the candidates have to say to be sure your concerns and priorities will be represented and vote accordingly. Nominations, candidate information and voting is conducted on the Blackboard/ME-SFAC channel.
Committee members meet about five to six times a quarter to confer with the department and college, make a spending plan, review and vote on proposals. All meetings are open to the public and student participation is encouraged. If you have an idea or opinion you are welcome to come to the next meeting and be heard.
2021-2022 MESFAC Committee
Student Representatives
Chair: Cole Andrews
Vice-Chair: Alex Zuzick
Secretary: Ashley Che
Treasurer: Matthew Frost
2020-2021 MESFAC Committee
Student Representatives
Chair: Cole Andrews
Vice-Chair: Alex Zuzick
Secretary: Ashley Che
Public Relations: Jackson McFaul
Treasurer: Matthew Frost
2019-2020 MESFAC Committee
Student Representatives
Chair: Donovan Zusalim
Vice Chair: Cole Andrews
Secretary: Raymond Deng
Public Relations: Biren Rama
Treasurer: Kara Hewson
2018-2019 MESFAC Committee
Student Representatives
Chair: Jessalyn Bernick
Vice Chair: Chris Fedor
Secretary: Lynette Cox
Public Relations: Donovan Zusalim
Treasurer: KC Egger
2017-2018 MESFAC Committee
Student Representatives
Chair: Eric Zhong
Vice Chair: Jessalyn Bernick
Secretary: Nathan Harry
Public Relations: Kathryn Webb
Treasurer: Carl Stoye
2016-2017 MESFAC Committee
Student Representatives
Chair: Lucas Rybarczyk
Vice Chair: Eric Zhong
Secretary: Zachary Sharpell
Public Relations: Paul Swartz
Treasurer: Kathryn Webb
2015-2016 MESFAC Committee
Student Representatives
Chair: Gus Holz
Vice Chair: Lucas Rybarczyk
Secretary: Greg Orekov
Public Relations: Eric Dreischerf
Treasurer: Andrew Furmidge
2014-2015 MESFAC Committee
Student Representatives
Chair: Andrew Cunningham
Vice Chair: Gus Holz
Secretary: Zachary Sharpell
Public Relations: Eric Dreischerf
Treasurer: Lucas Rybarczyk
2013-2014 MESFAC Committee
Student Representatives
Chair: Allian Roman
Vice Chair: Andrew Cunningham
Secretary: Bodin Rojanachaichanin
Public Relations: Gus Holz
Treasurer: Ian Milliken
Dates Subject to Change
Winter 2022:
Winter Proposal Submissions Open: January 24th
Winter Proposal Submission Deadline: Friday, February 4th by midnight
Winter Quarter Allocation Meeting: Friday, February 11th at 6:10pm in 192-120
Winter Reimbursements Due: Monday, May 2nd
Spring 2022
Applications for 2022-2023 Elections Open: Wednesday, March 28th
Spring Proposal Submissions Open: Wednesday, March 28th
Applications close for 2022-2023 Elections: Wednesday, April 6th
Spring Proposal Submission Deadline: Friday, April 8th by midnight
Spring Quarter Allocation Meeting: Friday, April 15th at 6:10pm in 192-120
Spring Reimbursements Due: TBD
It is recommended that you first copy the MESFAC proposal form into a Word document to fill it out first and save it for later. The MESFAC proposal form cannot save proposals to edit later and once a proposal has been submitted it cannot be edited. Do not forget the Bill of Materials! Proposals missing the Bill of Materials cannot be approved.
Submit a New Proposal – Click here to submit a proposal for consideration (Link will be activated once we begin accepting proposals).
Search Proposals – Search through submitted proposals.
BOM Template – Download excel template.
Examples of a correctly filled out BOM:
The easiest and quickest way to use your MESFAC approved funds is to buy the proposal items using your own personal funds and to submit a specific MESFAC reimbursment form through the Mechanical Engineering office. Keep your original receipts in order to facilitate the reimbursement process. Ask the ME office in building 13, room 254 for a “MESFAC Reimbursment Form” and fill it out as instructed.
If you lack the funds to buy the items youself, you may submit a Purchase Request form through the Mechanical Engineering office. Ask the ME office if you need help with submitting one of these forms.
Keep in mind:
All funds must be spent as indicated on your proposal form.
All funds on the proposal must be spent and forms submitted to the ME office by a specified date. This date will be clearly announced each quarter before the proposal meeting and in a follow-up email to any student who was approved funding. Failure to submit reimbursement forms may cause issues when trying to access the allocated funds.
Please submit all forms and receipts via email to the ME office.
The current committee can be reached by email at: me-sfac@calpoly.edu